Event Space Rental

Rental Rates

Off Peak:

* Event Room 9,500ft2 (597 people) – $2000/day (9am-2am)
* Gallery 3,200ft2 (98 people) – $750/day (9am-2am)
* Both – $2750/day (9am-2am)

Peak: Spring, Derby, Fall, Christmas/New Year – Rates Vary

Stipulations

50% of the rental fee is due at signing of the contract and the remainder is due in the form of a post-dated signed check at the time of the event. Event setup is day-of (9am-2am). All cleanup and removal of decorations must be disposed of at this time unless otherwise negotiated. Additional set up/decorating is $50 per hour and must be arranged in advance. Art Sanctuary will abide by all Metro Louisville noise ordinance regulations and any fines incurred will be the sole responsibility of the company Licensing the facilities. The company Licensing the facilities is responsible for ticketing for event and will supply a person to work the door.

Security Deposit And Damage(s)

A security deposit check of $1000 made payable to Art Sanctuary is required and due 10 days prior to the event. Please, note that this deposit is separate from the down payment to secure the date and space. This deposit will be refunded within three (3) days following the license period provided the premises are maintained and left in the same condition as when license, and satisfactory to Art Sanctuary management. However, if any cleaning or repairs deemed necessary beyond normal use (i.e. paint damage and floor gouges) will be charged and deducted from the security deposit. The caterer, if used, must clean the premises within two (2) hours following the event leaving it in the same condition and working order as at the start of the event setup. Caterers must remove all trash, composting and recyclables from the site as we do not have adequate facilities. Failure to remove or clean will result in additional fees. If the building or any part of the premises or its contents, including furniture or artwork, is damaged during the event, licensee will be solely responsible for such damage.

Insurance And Liability

Special Event Liability Insurance is required for ALL licensees and Caterers. Established Catering Services may use their license and insurance to cover this. The insurance must, at licensee’s sole expense, provide and maintain public liability and personal property damage insurance, insuring employees, contractors and contracted vendors against all bodily injury, property damage, personal injury and other loss arising out of licensee’s use and occupancy of the premises, or any other occupant on the premises, including appurtenances to the premises and sidewalks. The insurance required hereunder shall have a single limit liability of not less than $1 Million, and general aggregate liability of not less than $2 Million. Art Sanctuary shall be named as an additional insured of said policy. If alcohol is to be served please make sure that the policy includes Host Liquor Liability coverage to protect you against alcohol related accidents, as you are ultimately liable for the safety of your guests. Any caterers and/or outside vendors, companies, and/or institutions MUST provide a copy of their Certificate of Insurance and Catering License to Art Sanctuary at least one month prior to the event.

Location

Our facility is located at 1433 South Shelby Street in the Schnitzelburg-Germantown neighborhood near I65 and Eastern Parkway. We are within a few blocks of 21st Amendment, Dairy Del, and Oscars Hardware, on Shelby, and a short walk down McHenry to the Goss Avenue corridor which includes Germantown Social, North of Bourbon, The Post, Four Pegs, Sarino, The Pearl, and Bean.

Safety and Security

We are properly zoned, permitted, and insured for public events. We have a remotely monitored fire alarm system, an annually inspected fully sprinkled building, and 6 fire rated event exits that are all equipped with panic push bars and emergency lighting and signage. We also have a remotely monitored security system, video surveillance, metal detector, and work with the LMPD on added patrols during events.

History

Our building started as Merchants Ice Storage in 1924 then became Modern Rug Cleaning from 1927 – 1952. Precision Tool, Die and Machine Co. purchased and expanded the building in the 60’s and eventually moved out in 2008. Jabar LLC and Voit Electric Co. used the building as boat and RV storage until 2011. Art Sanctuary moved in 2011 and started renovations for our offices and art studios. Rezoning and permitting for the event space and gallery where secured in the fall of 2016.

Occupancy and Square Footages

Our large room is rated by the fire marshal to hold 597 people plus 98 more in the attached gallery. The large room is about 9,500ft2 with 23ft ceilings, and gallery about 3,200ft2 with 13ft ceilings, plus a 1,300ft2 equipment storage area. We have 2 bathrooms, one in the gallery and one in the large room also holding a utility mop basin. Port-a-pots can be added in the back parking lot, off of the gallery entrance as needed, for an extra fee.

The Gallery

The 3,200ft2 gallery has 13ft ceilings, a 10ft garage door, exposed joist ceilings, and track lighting. There are two lighted 8’ tall x 12’ wide z-shaped rolling walls with 8’ tall x 4’ wide returns on either end for a total of 80 linear feet of mobile, plywood backed drywall hanging surface. We also have ten 8’ tall x 6’ wide canvas covered fence section hanging systems for a total of 60 additional feet of hanging surface. In addition we have 25 portable art easels. The gallery will have art shows hung during some events and the content of the shows will be decided by Art Sanctuary. If planned far enough in advance, we may be able to accommodate special shows in conjunction with your event.

Parking and Loading

We have 87 offsite parking spaces, ample street parking, a bus stop at our front door serving line 43, and an ADA compliant van loading space on site. There is a 10ft garage door in the gallery at McHenry Street and a 22ft garage door in the event room at South Shelby Street. We also have a forklift (Load: 3100lbs) and platform lift (Capacity: 500lbs) on site. Our street is semi truck accessible and within 1/2 mile of I65.

The Stages

Our main stage is 20’x20’ with two 8’x16’ wings and is 34” tall. There is a 20’x10’ steel pallet rack back wall for scenic, curtain, or lighting attachment points. The stage is 730ft2 with a 770ft2 backstage area. There are 2 sets of moveable stairs.

Our gallery stage is 16’x16’x16” tall – 256ft2
Room: 4500ft2 with 13ft ceilings 

PA

Mixer: PreSonus RML32AI (2) – 64in/16aux
FOH: ZETHUS-210B (4/side) Line Array on QSC 5050a bridged – 5000w per side

Front Fills: EAW 155e (4) on QSC 5050a stereo – 1600w per side

Subs: B-52 LX-18AV3 (2) – 1200w per side + JBL MRX528s (2) if needed

Monitors: EAW 155e (4) and on Barringer NX6000 – 1500w/channel

Lighting

We have DMX controlled stage lighting with 50+ fixtures and growing with three 6ft ballroom crystal chandeliers on dimmers. House lights are handled by 4 high bay (300w) fixtures.

Video

Roland V-1HD 4-channel HD Video Switcher

2 Canon VIXIA HF R700 (57x zoom)

Epson PowerLite L735U Laser Projector (7000 Lumens)

20’x12’ projection screen

The lighting and video must be run by an Art Sanctuary authorized operator.

Power and Wifi

The stage and control booth each have 2 separate dedicated 20a 110v circuits. Two Southwire X-treme Box Portable Power Distributors with a total of twelve, 20A, circuit breaker and GFCI protected, NEMA 5-20R straight blade receptacles, OSHA/NEC/CEC Compliant, that is cULus Listed to NEMA 3R for outdoor use is also available. There are various 20a 110v outlets along the walls and and in the ceiling in the large room and the gallery. A broadband connected, dedicated, password protected, wifi router and repeater are available for the event spaces. Cat 5 wired connections are also available.

Tables and Chairs

There are 330 stack chairs and 20 high top or seated small round tables

Catering and Sales

We have several work station kiosks placed throughout the event spaces for ticketing, merchandise sales, and security. Our bar, has roughly 120ft3 of refrigeration and 40ft3 of freezer space.

Trash and Recycling

We have 12 enclosed fiberglass trash receptacles (40 gal) for indoor or outdoor use and 6 trash and 5 recycling city provided carts (95 gal).